Course Registration

All admitted students have access to the student portal ‘AC Online.’ Students may log in by using their application or student ID number as the user name, and their surname (in lowercase letters) as the password.

Within the student homepage, students can view their current courses, or access the registration section by clicking the registration tab on the top of the student homepage. On the registration page, students will be able to view the courses which they are eligible to take. By scrolling over the course they wish to take, they will be able to view the course details, such as instructor name and class times, and whether the course is available for registration or waiting list. If the student wishes to register for the course, they may click “Add” to add the course, or to waiting list, as appropriate.

Students may print a tuition fee invoice and detailed schedule of registered courses from the Semester Registration tab of their AC Online account.

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View the semester schedule 

http://www.alexandercollege.ca/admissions/semester-schedule/

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Login to AC Online

http://www.aconline.ca/login.php


Related Policy and Procedure


English and Academic Prerequisites

All courses at Alexander College have English level requirements/prerequisites. EAP English levels 097, 098, and 099 have been applied as prerequisites for all academic courses. Other prerequisites may be met by either completing transferable courses at other BCCAT member institutions, which are entered into the student database at the time of admission, or by successfully completing a prerequisite course at the college.

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Co-Requisites

Some courses (namely Physics) allow a course and one or more of its prerequisites to be taken concurrently. In the event of concurrent course registration, students should be aware that withdrawal or failing of the prerequisite course will result in a deferred grade in the primary course.

Students may request to register for a course and its prerequisite concurrently by completing a policy request form in the Office of the Registrar. Permission to take a course and its prerequisite concurrently may be granted only in exceptional circumstances and to a student with a strong record of academic success.

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Concurrent Course Registration

Students may request to register for a course and its prerequisite concurrently by completing a policy request form in the Office of the Registrar. Permission to take a course and its prerequisite concurrently may be granted only in exceptional circumstances and to a student with a strong record of academic success.

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Registration with an External Prerequisite in Progress

Alexander College is committed to providing students with an opportunity to be successful in their academic studies. In order to provide students with an opportunity to select courses while completing an eligible prerequisite at another institution, the College allows for registration based on course(s)-in-progress.

Final transcripts must be submitted to the Office of the Registrar prior to the first day of classes. Final transcripts must clearly indicate the successfully completed course, meeting any specific grade requirements, as applicable.

If the final grade for the prerequisite course-in-progress is not provided to the Office of the Registrar prior to the first day of classes, the student is dropped from the course without further notice. Refund of tuition fees paid is subject to the College refund policy.

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Course Audit

Audited courses are defined as those which are taken on a non-credit basis and for which no grade will be assigned. Students are generally expected to participate fully and to complete all coursework and exams. Fees for audit courses are the same as for credit courses.

Students who meet the course requirements may register to audit a course, or request to change their course status from credit to audit, after the first day of classes and until the course add/drop/change deadline. Students may request to audit a course by completing the Course Audit request form available online or from the Office of the Registrar, and must obtain the written approval of the Director. There is no limit to the number of courses which may be audited in one semester. Students may not change their course status from audit to credit at any time after registration and may not challenge a previously audited course.

As with credit courses, students who are auditing a course are required to maintain a rate of class attendance greater than 70%. An attendance rate less than 70% will result in withdrawal from the course, and a notation of ‘W’ on the student’s permanent record. Successful completion of the course will result in the notation of ‘AUD’ on the student’s permanent record.

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Reserved Course Seats

Course seats for most courses are unreserved, however all course seats for ENGL 100  are reserved for full-time students of Alexander College, on a first-come-first-served basis. These seats are reserved during the registration period up to the first day of classes, after which time the seat reservation is removed and any available seats are made available to part-time students.

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Repeated Courses

A student who attempts a course at Alexander College may choose to attempt the course a second time. However, if a student wishes to attempt the same course a third or subsequent time, he or she must apply to the Dean for special permission. An attempt is considered to be any undertaking of a course for which a letter grade has been assigned, including a W for course withdrawal.

Students are not permitted to retake courses once they have passed a course for which it is a prerequisite. For example, ECON 103 cannot be retaken after completing ECON 210 because ECON 103 is a prerequisite for ECON 210.

If the student has not completed (e.g. failed or withdrawn) from a course, they are considered to have not completed it and may therefore go back and retake the prerequisite course. For example, a student who has failed MATH 104 may retake MATH 100. Students may retake a course an unlimited number of times, provided they have not completed a post-requisite course.

Exception: Students who have completed EAP level 099 and below may elect to take a lower level EAP course without restriction.

 

Course Overloads

Students in good academic standing are permitted to register for a maximum of 6 courses in the Fall and Winter terms, 5 courses in the Spring term, and 3 courses in the Summer term. If a student wishes to register in additional courses in a given term, s/he may submit a request for a Course Overload to the Associate Registrar. Considerations for approval of such a request include the student’s past academic performance and attendance record.

 


Waiting Lists

Each course has been established with a maximum number of available course seats. The number of available course seats varies by course, and is determined by either established teacher/student ratios or by classroom size.

When registration for a course has reached its maximum, subsequent registration is assigned to a waiting list. The waiting list is ordered in priority sequence by the time and date of waiting list selection. The place, or priority number, of the student is listed in the Registration section of AC Online as a ratio of priority number/total list number, for example 2/8 ß Student is 2nd of 8 total students on the waiting list for the course.

 

Regular Registration Period

If a course seat becomes available, an option to ‘accept’ or ‘decline’ the available course seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time.

Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

  • If the student accepts the course seat, the course tuition fee must be paid within 5 business days. When there are fewer than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week.
  • If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped. If a course seat becomes available, the option to ‘accept’ or ‘decline’ the available seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time. Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

Late Registration Period

  • If the student accepts the course seat, the course tuition fee must be paid within 1 business day. On the last day of Late Registration, payment is due before 4pm on that date.
  • If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.   


Full-time and Part-Time Study Status

Full-time status requires one of the following:

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Winter or Fall term:

  • 3 or more university transfer level courses; or
  • UPRE 099 plus one university transfer level course: or
  • ENGL 098 plus one university transfer level course; or
  • ENGL 099 plus one university transfer level course.  Note: At both the ENGL 098 and ENGL 099 levels, students are encouraged to apply their language skills practically in an academic course. Although there is a difference in the number of course hours (ENGL 098 is 15 hours per week, while ENGL 099 is 10 hours per week), both course combinations sufficiently provide the baseline of required hours for what is considered full-time.

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Spring term

  • 3 or more university transfer level courses (or two university-level courses totaling 9 or more class hours per week)
  • UPRE 099 plus one university transfer level course; or
  • ENGL 098 plus one university transfer level course; or
  • ENGL 099 plus one university transfer level course.  Note: At both the ENGL 098 and ENGL 099 levels, students are encouraged to apply their language skills practically in an academic course. Although there is a difference in the number of course hours (ENGL 098 is 15 hours per week, while ENGL 099 is 10 hours per week), both course combinations sufficiently provide the baseline of required hours for what is considered full-time.

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Summer term:                                                                                           

  •  2 or more university transfer level courses 

*UPRE and EAP are not offered during the summer term due to the shortened term length.



Registration FAQs


When do classes start?

The academic year is divided into four terms: Fall (Sept-Dec), Winter (Jan-Apr), Spring (May-July) and Summer intensive (July-Aug).

To view the upcoming important dates, visit http://www.alexandercollege.ca/important-dates/


Where can I get help with course planning?

An Academic Advisor can provide you with information on course transferability, degree planning, and career applicability. Contact Academic Advising to arrange an appointment.


How do I know which courses are offered?

Visit http://www.alexandercollege.ca/admissions/semester-schedule/ to view the full list of courses offered. Make a note of the courses you would like to choose, plus one or two backup selections in case your first choice(s) are full.

Can I use courses from another BC post-secondary institution to meet prerequisites at Alexander College?

Yes, if the course is transferable according to the BC Transfer Guide: http://www.bctransferguide.ca/


I have decided which courses I want to take. How can I register?

Registration

If you would like help with course registration, you can drop in and meet with your Enrolment Advisor. If you want to register at home, follow these steps.

Log on to AC Online (http://www.aconline.ca/login.php

Open the Semester Registration tab, located at the top of the page.

Scroll through the courses available, select a course, and click add to course list.

When you have finished selecting all courses, click proceed with selected courses.

The system will check your schedule for time conflicts. You will be asked “are you sure you wish to enroll in these courses?” Click Yes, register me for next semester.

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Payment

Pay within 5 business days if you register during the Regular Registration period or within 1 business day if you register during the Late Registration period.


The class I want to take is full. What is a waiting list and how does it work?

If a course has a waiting list, the course is full. You cannot register for a course that is full, but you can add your name to the waiting list. This list allows interested students to line up and wait to see if any seats become available in the course. When you add your name to the waiting list for a course, you will see a number, for example 4/4. This means that you are the fourth person on a list of 4 people.

While you are on the waiting list for a course, you are responsible for watching your position on the list. If a seat becomes available, you will see an option to accept or reject the seat from your AC Online account. You have just 24 hours to accept the seat. If you accept the seat within 24 hours, the course will be added to your registered courses. If you do not accept the seat within 24 hours, or you reject it, your place on the waiting list will be removed and the seat will be offered to the next student on the waiting list.


I tried to register for some classes, but I am seeing an error message. What should I do?

The error message should indicate a reason and provide contact information for the appropriate department to help you. In most cases, an error messages are caused by a hold on the student account, a time conflict, or reserved course seating (e.g. ENGL 100).

The following are come common error message that you might encounter:

  • Time Conflict – If you receive a time conflict message, two or more of your courses have a time conflict. In the event that a student enrolls in two or more courses at different campuses, an allowance of 1 hour travel time between campuses is automatically calculated. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
  • Full-time registration requirement for ENGL 100 – If you want to register for ENGL 100, you must also register for (and stay in) at least 2 other university-level courses in the same term. This does not include courses that you are on the waiting list for. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
  • Suspension hold – A Suspension hold is applied when a student has been suspended from the College for reasons of poor academic performance, academic or non-academic misconduct. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
  • Registrar hold – A Registrar hold is applied when there is an unresolved disciplinary case or if the Registrar wants to block a student from registering due to some kind of misconduct. Examples include: plagiarism and cheating, fraudulent documents, academic or non-academic misconduct. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
  • Cheque hold – A Cheque hold is applied when a student has paid fees by personal cheque. Payments by personal cheque are subject to a 10-day clearing period. Questions? Contact the Bookstore: bookstore@alexandercollege.ca
  • Financial hold – A Financial hold is applied when a student has an outstanding fee balance that is past due. Examples include: library fines, tuition fees, NSF cheques, etc. Questions? Contact the Bookstore: bookstore@alexandercollege.ca


I have been admitted, but I am an international student and I haven’t received my study permit yet. Can I register for classes?

Not yet. You need to be authorized to study in Canada before course registration. If you do not receive your study permit by the add/drop/change deadline, contact your Enrolment Advisor or the Admissions office to defer your start date to the following term.


I have finished registering. What is next?

Print your class schedule and tuition & fees invoice. Pay the tuition and fees before the deadline.
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Questions?  Visit the Office of the Registrar

Burnaby campus, room 103

Tel: (604) 435-5815

Vancouver campus, room 203

Tel: (604) 681-5815

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Email:

admissions@alexandercollege.ca