Term Scheduling

Term schedules and assigned course registration dates are posted approximately 2-3 months prior to the start date of each intake term.

After the term schedule has been published, you can access it here:
Semester Schedule

Assigned course registration dates are published to the ‘Course Registration’ page of the student’s MyAC account.

Assigned Course Registration Dates

Once you have reviewed the course offerings on the term schedule page, you will need to note your assigned course registration date. All students are assigned a course registration date according to a variety of factors including, but not limited to, the student’s GPA and number of credits completed.

The registration opening dates, as well as your assigned registration date, will be posted on the Course Registration page of the student’s MyAC student portal. On or after the assigned course registration date, the course registration portal will activate automatically.

Students are able to register after their assigned course registration date onward, until the end of the course registration period.

Course Registration

We recommend that you register for courses as early as possible on your assigned course registration date, as some course sections can fill very quickly.

A detailed step-by-step course registration tutorial is available from the Tutorials page of the MyAC student portal.

View the semester schedule

Semester Schedule

Login to myAC

myAC Login

Related Policy and Procedure

• • English and Academic Prerequisites

    All courses at Alexander College have English level requirements/prerequisites. EAP English levels 098, and 099 have been applied as prerequisites for all academic courses. Other prerequisites may be met by either completing transferable courses at other BCCAT member institutions, which are entered into the student database at the time of admission, or by successfully completing a prerequisite course at the College.

    Students are not permitted to take or retake courses once they have passed a course for which it is a prerequisite. For example, ECON 103 cannot be taken after completing ECON 210 because ECON 103 is a prerequisite for ECON 210.

    If the student has not completed (e.g. failed or withdrawn) from a course, they are considered to have not completed it and may therefore go back and take or retake the prerequisite course. For example, a student who has failed MATH 104 may retake MATH 100.

  • English for Academic Purposes

    Students who are eligible for ENGL 098 or ENGL 099 must take the EAP course concurrently (i.e. in the same term) with university-level courses, but are permitted to ‘skip’ taking the EAP course in any one term, per level.

  • Co-Requisites

    Some courses (namely Physics) allow a course and one or more of its prerequisites to be taken concurrently. In the event of concurrent course registration, students should be aware that withdrawal or failing of the prerequisite course will result in a deferred grade in the primary course.

    Students may request to register for a course and its prerequisite concurrently by completing a policy request form in the Office of the Registrar. Permission to take a course and its prerequisite concurrently may be granted only in exceptional circumstances and to a student with a strong record of academic success.

  • Concurrent Course Registration

    Students may request to register for a course and its prerequisite concurrently by completing a policy request form in the Office of the Registrar. Permission to take a course and its prerequisite concurrently may be granted only in exceptional circumstances and to a student with a strong record of academic success.

  • Language Restriction on Introductory Modern Languages

    Introductory-level language courses (e.g., FREN 100, FREN 101) are intended for beginner language learners. Students are not permitted to enrol in beginner language courses if they have previously completed grade 11 or 12 study of the language (e.g., FREN 11, SPAN 12), studied in a high school language immersion program of the same language (e.g., French immersion), or are fluent or first-language speakers of the language.

  • Registration with an External Prerequisite in Progress

    Alexander College is committed to providing students with an opportunity to be successful in their academic studies. In order to provide students with an opportunity to select courses while completing an eligible prerequisite at another institution, the College allows for registration based on course(s)-in-progress.

    Final transcripts must be submitted to the Office of the Registrar prior to the first day of classes. Final transcripts must clearly indicate the successfully completed course, meeting any specific grade requirements, as applicable.

    If the final grade for the prerequisite course-in-progress is not provided to the Office of the Registrar prior to the first day of classes, the student is dropped from the course without further notice. Refund of tuition fees paid is subject to the College refund policy.

  • Course Audit

    Audited courses are defined as those which are taken on a non-credit basis and for which no grade will be assigned. Students are generally expected to participate fully and to complete all coursework and exams. Fees for audit courses are the same as for credit courses.

    Students who meet the course requirements may register to audit a course, or request to change their course status from credit to audit, after the first day of classes and until the course add/drop/change deadline. Students may request to audit a course by completing the Course Audit request form available online or from the Office of the Registrar, and must obtain the written approval of the Registrar. There is no limit to the number of courses which may be audited in one semester. Students may not change their course status from audit to credit at any time after registration and may not challenge a previously audited course.

    As with credit courses, students who are auditing a course are required to maintain a rate of class attendance greater than 70%. An attendance rate less than 70% will result in withdrawal from the course, and a notation of ‘W’ on the student’s permanent record. Successful completion of the course will result in the notation of ‘AUD’ on the student’s permanent record.

  • Reserved Course Seats

    Course seats for most courses are unreserved, however course seats are occasionally reserved for specific programs or categories of students. In addition, all course seats in ENGL 100 are reserved for full-time students of Alexander College, on a first-come-first-served basis.

  • Repeated Courses

    A student who attempts a course at Alexander College may choose to attempt the course a second time. However, if a student wishes to attempt the same course a third or subsequent time, he or she must submit an appeal to the Registrar by completing an Admissions and Registration Request form. An attempt is considered to be any undertaking of a course for which a letter grade has been assigned, including a W for course withdrawal.

    Students are not permitted to take or retake courses once they have passed a course for which it is a prerequisite. For example, ECON 103 cannot be taken after completing ECON 210 because ECON 103 is a prerequisite for ECON 210.

    If the student has not completed (e.g., failed or withdrawn) from a course, they are considered to have not completed it and may therefore go back and take or retake the prerequisite course. For example, a student who has failed MATH 104 may retake MATH 100.

  • Course Overloads

    Students in good academic standing are permitted to register for a maximum of 6 courses in the Fall and Winter terms, 5 courses in the Spring term, and 3 courses in the Summer term. If a student wishes to register in additional courses in a given term, s/he may submit a request for a Course Overload to the Associate Registrar. Considerations for approval of such a request include the student’s past academic performance and attendance record.

  • Waiting Lists

    Each course has been established with a maximum number of available course seats. The number of available course seats varies by course, and is determined by either established teacher/student ratios or by classroom size.

    When registration for a course has reached its maximum, subsequent registration is assigned to a waiting list. The waiting list is ordered in priority sequence by the time and date of waiting list selection. The place, or priority number, of the student is listed in the Registration section of AC Online as a ratio of priority number/total list number, for example 2/8 ß Student is 2nd of 8 total students on the waiting list for the course.

    Regular Registration Period

    If a course seat becomes available, an option to ‘accept’ or ‘decline’ the available course seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time.

    Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

    • If the student accepts the course seat, the course tuition fee must be paid within 5 business days. When there are fewer than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week.
    • If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped. If a course seat becomes available, the option to ‘accept’ or ‘decline’ the available seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time. Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

    Late Registration Period

    • If the student accepts the course seat, the course tuition fee must be paid within 1 business day. On the last day of Late Registration, payment is due before 4pm on that date.
    • If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.
    • Waiting lists for all courses are cleared and closed at 4:00PM on the Wednesday before classes begin. Thereafter, any available seats may be obtained on a first-come-first-served basis, up to the add/drop deadline.
  • Course Registration Order

    The opening of registration for each term is staggered, normally over a 4-day period. Registration dates are assigned to students based on a number of factors, including but not limited to GPA and number of credits earned.

    Day 1, 8:00am	Continuing Students, includes: ·         Domestic & International CGPA 3.20 – 4.33 ·         Domestic & International > 42 credits (including TC, regardless of CGPA) ·         Domestic & International > 36 credits and CGPA > 2.00 New students, includes: ·         International (overseas) ·         Domestic & International Canadian university transfer CGPA 3.20-4.33
    Day 2, 8:00am	Continuing students, includes: ·         Domestic & International CGPA 2.00 – 3.19 ·         Domestic & International Currently enrolled in lower ESL/EAP students (these students have no CGPA) ·         Domestic & International Currently enrolled in UPRE 099 New students: ·         Domestic & International Canadian university transfer CGPA 2.00 – 3.19 ·         Domestic, high school ·         International (local), high school
    Day 3, 8:00am	Continuing students, includes: ·         Domestic & International CGPA 1.00 – 1.99 New students: ·         Domestic & International Canadian university transfer CGPA 1.00-1.99
    Day 4, 8:00am	Continuing students, includes: ·         Domestic & International CGPA 0.00 – 0.99 New students: ·         Domestic & International Canadian university transfer CGPA 0.00-1.00

    Classifications:

    Domestic

    • A domestic student is a citizen or permanent resident of Canada, or holds protected person status (e.g., convention refugee).

    International

    • Local International – an international student who applies for admission from inside of Canada, already has a study permit, has already studied in Canada.
    • Overseas International – an international student who applies for admission while outside of Canada, needs to obtain a study permit, no previous studies in Canada
  • Full-time and Part-time Study Status

    Full-time status requires one of the following:

    Fall, Winter, or Spring term:

    • 3 or more university transfer level courses; or
    • UPRE 099; or
    • ENGL 098 plus one university transfer level course; or
    • ENGL 099 plus one university transfer level course. Note: At both the ENGL 098 and ENGL 099 levels, students are encouraged to apply their language skills practically in an academic course. Although there is a difference in the number of course hours (ENGL 098 is 15 hours per week, while ENGL 099 is 10 hours per week), both course combinations sufficiently provide the baseline of required hours for what is considered full-time.

    Summer Intensive term:

    • 2 or more university transfer level courses

    *UPRE and EAP are not offered during Summer Intensive due to the shortened term length.

Registration FAQs

• • • Where can I get help with course planning?

      An Academic Advisor can provide you with information on course transferability, degree planning, and career applicability.

    • How do I know which courses are offered?

      Visit https://alexandercollege.ca/admissions-and-registration/semester-schedule to view the full list of courses offered. Make a note of the courses you would like to choose, plus one or two backup selections in case your first choice(s) are full.

    • Can I use courses from another BC post-secondary institution to meet prerequisites at Alexander College?

      Yes, if the course is transferable according to the BC Transfer Guide: https://www.bctransferguide.ca/

    • I have decided which courses I want to take. How can I register?

      Registration

      If you would like help with course registration, you can drop in and meet with your Enrolment Advisor. If you want to register at home, follow these steps.

      Log on to the student portal, MyAC

      From the student portal dashboard, select “Course Registration”

      Scroll through the courses available, select a course, and click “add” to make a selection.

      When you have finished selecting all courses, click “continue with selected courses.”

      The system will check your schedule for time conflicts. You will be asked “are you sure you wish to enroll in these courses?” Click Yes, register me for next semester.

      Payment

      Pay within 5 business days if you register during the Regular Registration period or within 1 business day if you register during the Late Registration period.

    • The class I want to take is full. What is a waiting list and how does it work?

      If a course has a waiting list, the course is full. You cannot register for a course that is full, but you can add your name to the waiting list. This list allows interested students to line up and wait to see if any seats become available in the course. When you add your name to the waiting list for a course, you will see a number, for example 4/4. This means that you are the fourth person on a list of 4 people.

      While you are on the waiting list for a course, you are responsible for watching your position on the list. If a seat becomes available, you will see an option to accept or reject the seat from your MyAC account. You have just 24 hours to accept the seat. If you accept the seat within 24 hours, the course will be added to your registered courses. If you do not accept the seat within 24 hours, or you reject it, your place on the waiting list will be removed and the seat will be offered to the next student on the waiting list.

    • I tried to register for some classes, but I am seeing an error message. What should I do?

      The error message should indicate a reason and provide contact information for the appropriate department to help you. In most cases, an error messages are caused by a hold on the student account, a time conflict, or reserved course seating (e.g. ENGL 100).

      The following are come common error message that you might encounter:

      • Time Conflict – If you receive a time conflict message, two or more of your courses have a time conflict. In the event that a student enrolls in two or more courses at different campuses, an allowance of 1 hour travel time between campuses is automatically calculated. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
      • Full-time registration requirement for ENGL 100 – If you want to register for ENGL 100, you must also register for (and stay in) at least 2 other university-level courses in the same term. This does not include courses that you are on the waiting list for. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
      • Suspension hold – A Suspension hold is applied when a student has been suspended from the College for reasons of poor academic performance, academic or non-academic misconduct. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
      • Registrar hold – A Registrar hold is applied when there is an unresolved disciplinary case or if the Registrar wants to block a student from registering due to some kind of misconduct. Examples include: plagiarism and cheating, fraudulent documents, academic or non-academic misconduct. Questions? Contact the Office of the Registrar: admissions@alexandercollege.ca
      • Financial hold – A Financial hold is applied when a student has an outstanding fee balance that is past due. Examples include: library fines, tuition fees, NSF cheques, etc. Questions? Contact the Student Financial Services Office: studentfinancialservices@alexandercollege.ca
    • I have been admitted, but I am an International Student and I haven’t received my study permit yet. Can I register for classes?

      Not yet. You need to be authorized to study in Canada before course registration. If you do not receive your study permit by the add/drop/change deadline, contact your Enrolment Advisor or the Admissions office to defer your start date to the following term.

    • I am an international student, can I take virtual or online courses?
      According to the IRCC website, distance learning (which includes online learning and virtual classes) measures have been extended to August 31, 2023 but in a reduced scope. Under normal circumstances, all distance learning courses completed outside Canada are excluded from the time accumulated toward the length of the PGWP, and 50% of a student’s courses must be completed in Canada and in person. You can complete up to 100% of your studies online from outside Canada between March 2020 and August 31, 2022, if you meet all of the following:

      • You’re enrolled in a PGWP-eligible program.
      • You were outside Canada and did not travel to Canada because of the COVID-19 pandemic but were still able to take online courses.
      • You began a program of study between from March 2020 and August 31, 2022, or your program was already in progress in March 2020.
      • You have a study permit or approval for a study permit, or you have applied for a study permit for which you are eventually approved prior to starting your program.
      • You can count the time you spent studying after you submitted your initial study permit application, even if it’s refused, as long as you submit another application that is eventually approved before you finish your study program.

      • You meet all other PGWP eligibility criteria.

      Furthermore, if you submitted a study permit application and or you started your program of study between September1, 2022, and August 31, 2023, will continue to be able to complete up to 100% of their program online without affecting their PGWP eligibility. In addition, they should continue to meet the following criteria:

      • You must complete at least 50% of your program inside Canada (Online or in-class)
      • The time spent studying outside of Canada before August 31, 2023, won’t be deducted from the length of your PGW as long as it constitutes less than 50% of your program of study.

      However, if you start your program of study or you applied for a study permit on or after September 1, 2023, you must complete at least 50% of your program in-class inside Canada and the time spent studying outside of Canada will be deducted from the length of your PGWP.

      In conclusion, if your courses were moved online due to the pandemic, the time you spend studying online from within Canada until August 31, 2023, still counts toward the length of your PGWP. However, it’s highly recommended that you attend in-class options when offered.

      You can also find more information about the distance learning from the IRCC website below:

      • Distance learning and PGWPP
      • Definition of Distance Learning
    • I have finished registering. What is next?

      Print your class schedule and tuition & fees invoice. Pay the tuition and fees before the deadline.

How to Contact the Office of the Registrar

Drop in During Office Hours

By Mail & Phone

By Email