Graduation refers to the process by which a student receives a credential upon completion of a program of study. When a student has completed, or is about to complete, their final term of the program of study, they are eligible to apply for graduation. Regardless of whether a student plans to attend the convocation ceremony, they must apply for graduation in order to receive a credential.

Students who wish to apply for graduation will see Academic Advising to check requirements and prepare the application. Applications for graduation are then evaluated and credentials issued by the Office of the Registrar.

For detailed information on program and graduation requirements, see the Academic Calendar


Application for Graduation – Submission Procedure:

Applications for graduation can be made either:

  • After grades have been released following the final term of study; or,
  • During the final term of study.


To prepare the Application for Graduation:

  1. Prior to submitting the Application, the student is required to meet with an Academic Advisor to review program and GPA requirements. The student is assisted to complete the program planning worksheet and GPA worksheet.

The Application for Graduation package must include all of the following:


Application for Graduation – Processing Procedure:

  1. The standard processing time for graduation is 6 weeks. Students are encouraged to submit their Application for Graduation package as soon as possible after completion of the last term. This processing time begins from the date that the student submits the Application for graduation package, or, if the student submits the Application early, the date that grades are released for the last term of study.
  2. Once the Office of the Registrar has received the Application for Graduation package, the student record is checked for any holds that may preclude eligibility for graduation. If there are any such holds on the student account, the student is notified via email from the Office of the Registrar.
  3. The application is reviewed by the Registrar, and if qualified a credential is conferred
  4. The student is notified of the outcome of their Application for Graduation via email from the Office of the Registrar. This notification will include details about how and when the documentations can be picked up or mailed
  5. The graduation documents issued include:
    • 1 x Congratulatory letter
    • 1 x Confirmation of Graduation letter (for international students, this letter is used to apply for the Post-Graduation Work Permit)
    • 1 x Final Transcript of Grades, including the name of the credential awarded and graduation date
    • 1 x Degree parchment


Name on Credential

The name printed on the degree will be the legal name of the graduate, as recorded in Alexander College’s central student information system, MyAC. The name will appear in the form of Firstname Lastname. It is the student’s responsibility to ensure that the spelling of their name is accurate in the student portal prior to applying for graduation. If the legal name of the graduate has changed, a Change of Name request form must be submitted, along with supporting documentation, to the Office of the Registrar prior to graduation.


Requesting a Duplicate/Replacement Degree Parchment

Some graduates require an additional degree parchment due to request by an employer, if the original degree parchment has been lost or damaged, or if their legal name has changed. Graduates may order a duplicate or replacement degree parchment from the Office of the Registrar using a Document Order form, or can be ordered via MyAC (‘My Documents’ page). The cost per degree parchment is $25, and the processing time is approximately 2 weeks.


Convocation Ceremony

The Convocation Ceremony is organized by the Office of Student Affairs. More information can be found here:



How to Contact the Office of the Registrar

Drop in During Office Hours

Burnaby Campus – located in rooms #103-104
Drop in Office Hours: Monday to Friday 8:30am – 4:00pm

Vancouver Campus – located in room #V203
Drop in Office Hours: Monday to Friday 8:30am – 4:00pm

By Mail

Alexander College, Burnaby Campus
Office of the Registrar
101-4603 Kingsway
Burnaby, BC
V5H 4M4 Canada

Alexander College, Vancouver Campus
Office of the Registrar
100-602 West Hastings Street
Vancouver, BC
V6B 1P2 Canada

By Phone

Burnaby Campus: (604) 435-5815

Vancouver Campus: (604) 681-5819

By Email

Contact the Department (general enquiry):

Contact the Registrar:

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