Graduation refers to the process by which a student receives a credential upon completion of a program of study. When a student has completed, or is about to complete, their final term of the program of study, they are eligible to apply for graduation. Regardless of whether a student plans to attend the convocation ceremony, they must apply for graduation in order to receive a credential.
Students who wish to apply for graduation will contact our Graduation unit (email@example.com) to book an appointment with the Graduation Officer. During the appointment with the Graduation Officer, the student will be assisted to check program requirements and prepare the Application for Graduation for submission to the Registrar. Applications for Graduation are then presented by the Graduation Officer to the Registrar for final approval, and credentials issued by the Office of the Registrar.
For detailed information on program and graduation requirements, see the Academic Calendar
Application for Graduation Procedure
When a student has completed, or is about to complete, their final term of the program of study, they are eligible to apply for graduation.
The procedure to apply for graduation is as follows:
Applications for graduation can be made either after grades have been released following the final term of study, or during the final term of study (after the first day of classes)
Students who wish to apply for graduation will contact our Graduation unit to book an appointment to check requirements and prepare the Application for Graduation package. The graduation unit can be reached at firstname.lastname@example.org
Provided that all final grades are available, the Graduation Officer submits the Application for Graduation form, together with any other relevant documentation (e.g., letters of transfer credit, fee receipt, etc.) to the Registrar.
The Office of the Registrar checks to ensure that there are no holds on the student account which need to be cleared before the student can receive their credential documentation. The student is notified of the status of their application by email, and provided with instructions to pick up their documentation or to have the documentation mailed to home, etc.
The Registrar evaluates the Application for Graduation, and if all requirements are in order, approves conferral of the credential and issues credential documentation (e.g., degree parchment, etc.).
The standard processing time for graduation is normally 6 weeks from the date that grades were released for the final course(s) of the program.
Minimum Program CGPA Requirement for Graduation
To be eligible for graduation in an Associate Degree program, students must complete all program requirements with a minimum cumulative program grade point average of 2.0 (equivalent to a ‘C’ average).
Name on Credential
The name printed on the degree will be the legal name of the graduate, as recorded in Alexander College’s central student information system, MyAC. The name will appear in the form of Firstname Lastname. It is the student’s responsibility to ensure that the spelling of their name is accurate in the student portal prior to applying for graduation. If the legal name of the graduate has changed, a Change of Name request form must be submitted, along with supporting documentation, to the Office of the Registrar prior to graduation.
Requesting a Duplicate/Replacement Degree Parchment
Some graduates require an additional degree parchment due to request by an employer, if the original degree parchment has been lost or damaged, or if their legal name has changed. Graduates may order a duplicate or replacement degree parchment from their MyAC account (‘My Documents’ page). Student’s graduating prior to 2011 can order a duplicate parchment by completing a paper-based order form, available upon request.
The cost per degree parchment is $25, and the processing time is approximately 2 weeks. All subsequent printings of a degree include a small notation of ‘duplicate or replacement document,’ in parenthesis.