Graduation refers to the process by which a student receives a credential upon completion of a program of study. When a student has completed, or is about to complete, their final term of the program of study, they are eligible to apply for graduation. Regardless of whether a student plans to attend the convocation ceremony, they must apply for graduation in order to receive a credential.

Students who wish to apply for graduation will see Academic Advising to check requirements and prepare the application. Applications for graduation are then evaluated and credentials issued by the Office of the Registrar.

For detailed information on program and graduation requirements, see the Academic Calendar

 

Application for Graduation Procedure

The procedure to apply for graduation is as follows:

The standard processing time for graduation is normally 6 weeks from the date that grades were released for the final course(s) of the program.

Applications for graduation can be made either:

  • After grades have been released following the final term of study; or,
  • During the final term of study (after the first day of classes)
  1. Prior to submitting the Application, the student meets with an Academic Advisor to review program requirements and to calculate GPA. If the Advisor determines that the student is ready to apply for graduation, the student is assisted to complete the Application for Graduation form.
  2. An Application for Graduation fee ($25) is paid by the student to the Student Financial Services Office. The receipt is to be attached to the Application for Graduation form. The fee is refundable in the event that a credential is not conferred.
  3. Provided that all final grades are available, the Academic Advisor submits the Application for Graduation form, together with any other relevant documentation (e.g. letters of transfer credit, fee receipt, etc.) to the Registrar. The Application for Graduation package must include all of the following:
  1. The Registrar reviews program requirements and GPA calculation, and approves (or denies) conferral of the credential.
    • In the event of a denial, the Registrar will notify the student by email, outlining the rationale and if applicable, list any outstanding program requirements.
    • The ‘conferred on’ date is listed as the business day following the last day off final examinations in the final term of study.The Registrar reviews program requirements and GPA calculation, and approves conferral of the credential.
  2. A designated team member within the Office of the Registrar (normally the Assistant Registrar) checks the student record for any holds or flag which may prohibit the issuing of graduation documents. The team member also ensures that the name and contact information of the graduate are correct.
    • In the event of a hold or flag, the team member will notify the graduate by email outlining the steps needed to resolve the hold.
  1. Graduates are notified of their successful application for graduation by email, and informed of the available date and instructions for pick up of their graduation packages. The graduation package includes:
    • 1 x Degree parchment
    • 1x Congratulatory letter
    • 1 x Confirmation of Graduation letter
    • 1 x Official transcript (unsealed, with notation of degree conferred at the end)
    • 1 x embossed leatherette folder

Minimum CGPA Requirement for Graduation

To be eligible for graduation in an Associate Degree program, students must complete all program requirements with a minimum cumulative grade point average of 2.0 (equivalent to a ‘C’ average).

 

Name on Credential

The name printed on the degree will be the legal name of the graduate, as recorded in Alexander College’s central student information system, MyAC. The name will appear in the form of Firstname Lastname. It is the student’s responsibility to ensure that the spelling of their name is accurate in the student portal prior to applying for graduation. If the legal name of the graduate has changed, a Change of Name request form must be submitted, along with supporting documentation, to the Office of the Registrar prior to graduation.

 

Requesting a Duplicate/Replacement Degree Parchment

Some graduates require an additional degree parchment due to request by an employer, if the original degree parchment has been lost or damaged, or if their legal name has changed. Graduates may order a duplicate or replacement degree parchment from their MyAC account (‘My Documents’ page). Student’s graduating prior to 2011 can order a duplicate parchment by completing a paper-based order form, available upon request.

The cost per degree parchment is $25, and the processing time is approximately 2 weeks. All subsequent printings of a degree include a small notation of ‘duplicate or replacement document,’ in parenthesis.

 

Convocation Ceremony

The Convocation Ceremony is organized by the Office of Student Affairs. More information can be found here: https://alexandercollege.ca/student-success/convocation-ceremony/

 

 

How to Contact the Office of the Registrar

Drop in During Office Hours

Burnaby Campus – located in rooms #103-104
Drop in Office Hours: Monday to Friday 8:30am – 4:00pm

Vancouver Campus – located in room #V203
Drop in Office Hours: Monday to Friday 8:30am – 4:00pm


By Mail

Alexander College, Burnaby Campus
Office of the Registrar
101-4603 Kingsway
Burnaby, BC
V5H 4M4 Canada

Alexander College, Vancouver Campus
Office of the Registrar
100-602 West Hastings Street
Vancouver, BC
V6B 1P2 Canada


By Phone

Burnaby Campus: (604) 435-5815

Vancouver Campus: (604) 681-5819


By Email

Contact the Department (general enquiry): admissions@alexandercollege.ca

Contact the Registrar:  registrar@alexandercollege.ca


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