About the Association

The Alexander College Student Association (ACSA) Executive Team is a group made up of eight paid positions. The ACSA Executive Team is united by a desire to make a positive difference in the lives of other students at Alexander College, helping shape the Association’s policies and processes and making decisions on behalf of the student body.

Duties and Responsibilities

• Event planning.
• Budgeting.
• Acquisition of resources for the student body.
• Creating activities that help students positively engage with life in Canada.
• Help their fellow students make new friends, create new connections, and enhance the student experience at AC.

Qualifications to Work Within Canada

• Currently residing within Canada and have a Canadian address.
• Eligible to work within Canada as per their Study Permit allows. The rules are written on the Study Permit.
• Must have a valid SIN (Social Insurance Number).

Other

• Organized and capable of professionalism.
• Exhibits a strong work ethic.
• Effectively manages others.
• A solid team player.
• Basic typing skills and proficiency with Microsoft Office Word and Excel.
• Treats others with the utmost respect.
• Excellent written and oral communication skills.
• Maintains good academic standing of 2.05 GPA or higher.

Length of Term

January 9, 2023 – July 7, 2023

Weekly Meetings and Working Hours

The ACSA Executive Team meets once per week, usually on Mondays and works a minimum of 5 – 6 hours per week (depending upon the position).

Hourly Wage

The minimum wage in B.C. is $15.55 an hour (as of June 1, 2022).

Reporting and Pay Structure

The Student Life Unit is responsible for interviewing, managing, monitoring, and overseeing the ACSA Events and Marketing Manager. The ACSA Events and Marketing Manager must submit their timesheet directly to the Student Life Supervisor via email, twice per month, one week prior to each pay day, which is the 15th and the end of the month.

Election

The ACSA Executive Team is elected by the Alexander College Student body via the election for the 2023 Academic Year.

Diversity Statement

In ideal conditions, the ACSA Executive Committee should be representative of the diverse cultures that make up the Alexander College student body.

ACSA Executive Team Information and Positions

Individuals do run for a specific position but within teams that are formed, and the student body votes on the team they choose as their new ACSA Executives. A team is defined as having 5 positions:

1. President
2. Administrative & Finance Representative
3. Clubs and Events Representative
4. Wellness and Advocacy Representative
5. Sustainability Representative

All ACSA Executive positions are paid. All other students (known as council members, who are volunteer positions) are welcome to attend meetings and support the ACSA Executives.

Nomination Process

1. Students fill out an application form and submit it to the Student Life Supervisor either in person or via email: studentlife@alexandercollege.ca.
2. If the application is approved, the candidate will be interviewed.
3. Once the candidate passes the interview, he will be matched into a team.
4. Those teams are then approved to move on to the campaigning step.

Election Process Timeline

Nomination January 09 – 18

Nominations will be accepted starting at noon on January 9. Nominations must be submitted by 11:59 PM on Wednesday, January 18.

Candidate Interview January 17 – 18

Interviews are a great opportunity for students to show their leadership skills and make a difference in their school. It showcases their abilities and explains why they would be the best candidate for the position.

Campaign Period January 19– 26

Campaigning begins Wednesday, 19 and continues through until the close of the voting period at 11:59 pm on Thursday, January 26.

Voting Period January 26 – 29

The voting period will begin at noon on Thursday, January 26 at noon and conclude at 11:59 pm on Sunday, January 29.

Results January 30

Results of the election will be announced by 11:59 pm on January 30.

First meeting of the Board – First week of February

Barring complications, official results will be posted in time for the February Board meeting.

Campaigning Requirements

1. All campaign material (posters, flyers, social media posts, and events) must be approved by the Student Life Unit and written in English before it is posted or sent out.
2. Campaigning material cannot be offensive or discriminatory. The Student Life Unit has the right to decline or remove any campaign material that is considered inappropriate.
3. Posters must be either 8.5”x11” or 10”x17” and are to be posted only on the designated elections poster boards during the Fall term.
4. Social media posts and events must be in English and approved by the Student Life Unit.
5. Any forms of campaigning must not be considered ‘spamming’.
6. All candidates are required to submit their platforms to the Student Life Unit by the end of the day on January 26 to be posted near polling stations on voting day.

Campaigning Restrictions

1. Candidates are not allowed to campaign before or after the campaigning period.
2. Physical or emotional attacks against other candidates will not be tolerated and will result in immediate removal of the candidates from the ticket.
3. Candidates are prohibited from using any form of third-party endorsement and/or funding (staff, faculty, non-profit organizations, etc.).

Disputes

If candidates have any questions or concerns during the elections process, please bring it to the attention of the Student Life Unit.

Budget

Each campaign team will be allocated a budget of $100 from the ACSA funds to be used to help in their campaigning. Every item shall be tracked and once $100 has been used, they may not be allowed to use their own money. Receipts must be collected and handed into the Student Life Unit on the last campaigning date, which is January 26.

Voting Period

During the voting period, active campaigning is prohibited. Teams may not physically or verbally force any students to vote for them. Students must be able to freely vote of their own accord. Failure to comply will result in a penalty determined by the Student Life Unit, based on severity of the offence.

Polling stations are available at the Burnaby campus during the voting period and will include platforms of all teams. Currently registered students must present their student identification cards (ID Cards) to a member of the Student Life Unit or approved assistant, to receive a ballot for voting. Ballots will be counted by the Student Life Unit. Assistance from Student Workers is allowed if they are not running for office themselves, or are currently an ACSA council member, and are supervised by the Student Life Unit. For those students who are outside of Vancouver and are not able to vote in person, they may vote via email: studentlife@alexandercollege.ca from an email address that is verified and listed in their MyAC Account. Lastly, the team who receives the most votes win. The winning team will be announced publicly within 2 business days of when the ballots are counted.

Penalties

Complaints can be submitted to the Student Life Unit if a candidate has violated election regulations. Failure to abide by the above rules will result in one of three consequences and will be decided by the Student Life Unit.

1. Disciplinary meeting
2. Penalty – Depending on severity
3. Disqualification – Repeated offences or if the violation is severe.

Candidates who receive a penalty are given an opportunity to dispute but must provide tangible evidence to support their claim.