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Exam ScheduleHow to Report an Exam ConflictFinal Exam Deferral RequestExam RulesFAQ


Exams Schedule

Final examination schedules are posted midway through the term. It is strongly advised to make personal and travel arrangements AFTER confirming your final exam schedule. Exams will not be moved for personal trips or vacations.

    • Fall Term (September – December)- Final exam schedule is posted in mid October
    • Winter Term (January- April)- Final exam schedule is posted in mid February
    • Spring Term (May – July)- Final exam schedule is posted early in June
  • Summer Term (July-August)- Final exam schedule is posted early in August

Final examination schedules for the Fall 2018 term are now available. Exams take place April 11-18, 2019.

You can download the Winter 2019 Final Exam Schedule HERE


Have a Final Exam Conflict?

There is an exam conflict when at least

  • Two final exams scheduled at the same time
  • Three final exams scheduled in one day (between 9:00 am and 9:00 pm)
  • External conflict (Final Exam at Alexander College is at the same time as at another institution)

Final exams will not be rescheduled for other reasons

What does not constitute a conflict

  • 2 exams in one day
  • 2 exams back to back at different campuses (45 minutes between)
  • 3 exams in 24 hours
  • Personal reasons (concert, travel plans, etc., )

Reporting an Exam Conflict

To report a conflict, please e-mail to: examconflicts@alexandercollege.ca

Your email must include the following information:

  • Full name
  • Student number
  • ALL courses you are taking this term
  • Conflicting exams:
    • Exam 1: Course name and section (e.g. ECON 103A), name of instructor, date, time, campus;
    • Exam 2: Course name and section (e.g. ENGL 100B), name of instructor, date, time, campus;
    • Exam 3 (if in conflict): Course name and section (e.g. PSYC 217V), name of instructor, date, time, campus;

For an external conflict and exam deferral, please fill out “Final Exam Deferral Form” which is available at the front desk and online. Please submit the form to the front desk at either campus and attach the following supporting documents:

    • Proof of same final exam dates/times at the other institution (with your name on it).
    • Receipt of $150 for deferring an exam (payable at the Bookstore). The fee is refundable if the request is denied.

Important deadline:

All final exam conflicts must be reported at least 10 business days before the last day of classes. The deadline to report exam issues this term is March 27.  Issues reported after the deadline may not be fixed.


Final Exam Deferral

Deadline to submit an Exam Deferral Request:

For situations known in advance – no later than 10 business days before exam

For missed Midterm or Final exam – no later than 5 business days after exam

Processing time: 1 week

An exam deferral may be available for extenuating circumstances, such as a death in the family or a (personal) medical emergency.  Exam deferral requests, for situations known in advance, must be submitted at least 10 business days prior to the midterm exam, or 10 business days before the last day of classes for a final exam.

If the request refers to a missed midterm or final exam, the form must be submitted no more than 5 business days after the exam date. The form is available at the front desk and online.

The Exam Deferral form and proof of payment ($150 per exam, payable at the Bookstore) must be submitted to the front desk with evidence to support your request.

  • Examples of evidence:
    1. Note of personal hospitalization
    2. Police report
    3. Scheduled court hearing
    4. Flight ticket for family emergency cases (with proof of emergency abroad)
    5. Other evidence not listed here will be considered on a case-by-case basis.

For both midterm and final exam deferrals, you must notify your instructor of your inability to be present for the exam (as per course syllabus).

Decisions will be made on a case by case basis and communicated to the student by email. Final exam deferral requests are not guaranteed. Decisions will be made on a case by case basis and communicated to the student by email.


Exam Rules

  1. Alexander College student ID is required to write all exams. Other ID will not be accepted.
  2. No entry after 30 minutes, and no leaving the exam room for the first 30 minutes.
  3. No bathroom breaks. If you leave the room during the exam, your exam will be over.
  4. No cell phones or electronic devices in pockets (possession is considered cheating).
  5. Only writing supplies, student card and a beverage allowed on the desk. No pencil cases.
  6. No jackets, hats, bags or watches. All student possessions must be placed at the front of the room.
  7. No sharing calculators.
  8. Possession or use of information or materials not authorized by the instructor is cheating.
  9. No talking or other communication except quietly with invigilator or instructor.
  10. It is your responsibility not to appear to be cheating.

Academic Alerts

Cheating Charlie

Frequently Asked Questions

  • What happens if I forget my student card for an exam?

    You will not be permitted to write an exam without your student ID card. If you forget your card, you may request to issue you an ID verification form for the day at the front desk. Please note that you can apply for an ID verification only once during your studies at AC. If you had already applied in the past and forget your ID card again, you will not be issued another one and you will not be permitted to write the exam. You will be required to go home to get your ID card (30 minute exam rule still applies) or make a new one at the library for a fee.

  • What if I miss an exam or arrive 30 minutes after an exam has already started?

    In both cases you will have to apply for a Final Exam Deferral. Please read more about Final Exam deferrals here). If you miss / arrive late for an exam for a legitimate reason (e.g. medical condition), you must notify your instructor of inability to attend final exam, fill out form, pay a fee at the bookstore, attach evidence. Deferral requests with medical notes issued after the exam date will be denied.
    Non-legitimate reason (e.g. misread exams schedule., forgot exam time, slept in) – no arrangements will be made

  • When are final grades available?

    Instructors are required to submit final grades by a certain date each semester. Please check the Academic Calendar for the dates.

  • Can I look at my exam after I receive my final grade?

    Final and Midterm exams are stored for 12 months. If you wish to look at your exam, you can send an online request to the library and be notified when the exam is available for viewing. Please note that it might take from 24 hours to a week until your exam is available for viewing. Final exams are stored at the Vancouver campus and will be held for 7 calendar days since the day it became available, as requested.

  • Can I re-write an exam?

    Unfortunately, no exam re-writes are allowed.

  • What do I do if I disagree with my final grade and would like to appeal it?

    Please read more about appealing your final grade here (OSA)


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