General Payment and Registration

1. All students must register during the designated registration period, and pay all applicable fees prior to the published deadlines.
2. A non-refundable application fee of $200.00 must be submitted with each Application for Admission.
3. A Financial Hold is applied to student accounts in arrears (due to unpaid tuition fees, student association fees, Library fines, or any other recognized overdue payments).
4. Funds deposited as credit to a student account may be used to pay for tuition and supplemental fees only.
5. A non-refundable late registration fee of $50 per course is charged for courses registered during the Late Registration Period.
6. All fees paid are non-transferrable.
7. All fees are subject to change.

Registration Periods

Regular Registration: (from the opening of registration until three Fridays before the start of classes)

• For courses registered after the priority registration period and before the end of the regular registration period, tuition fee payment is due in full within 5 business days.
• When there are less than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week

Late Registration: (approximately 2 calendar weeks before the semester start date until the add/drop/change deadline in a given semester).

• A non-refundable late registration fee of $50 per course is charged.
• Tuition fee payment is due in full within 1 business day of course registration. On the last day of Late Registration, payment is due before 4pm on that date. Courses not paid by the end of the business day on the add/drop/change deadline are dropped.

Waiting Lists

Regular Registration Period

If a course seat becomes available, an option to ‘accept’ or ‘decline’ the available course seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time.

Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

• If the student accepts the course seat, the course tuition fee must be paid within 5 business days. When there are fewer than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week.
• If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.

Late Registration Period
If a course seat becomes available, the option to ‘accept’ or ‘decline’ the available seat appears beside the course name in the Course Registration section of MyAC. It is the responsibility of the student to check their status in MyAC, as course seats can become available at any time.

Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

• If the student accepts the course seat, the course tuition fee must be paid within 1 business day. On the last day of Late Registration, payment is due before 4pm on that date.
• If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.

Tuition and Fees

The following fees are in effect from September 2021

• Domestic
  1. The following fees are in Canadian Dollars (CAD)
  2. The following fees apply to Canadian citizens, Permanent Residents, and Convention Refugees
  3. All fees are subject to change without notice

  Program		Tuition	Term Duration
  Undergraduate tuition fee		$285.00 per credit	14 weeks
  English as a Second Language (ESL)	EASL 068-089	$1,500.00 per level	7 weeks
  English for Academic Purposes (EAP)	ENGL 098	$2,295.00	14 weeks
  	ENGL 099	$1,530.00
  Academic Upgrading (excluding ESL/EAP)	e.g., MATH 099	3 credit undergraduate tuition fee
  University Preparation Program	UPRE 099	$1,710.00

• International
  1. The following fees are in Canadian Dollars (CAD)
  2. The following fees apply to international students
  3. All fees are subject to change without notice

  Program		Tuition	Term Duration
  Undergraduate tuition fee		$580.00 per credit	14 weeks
  English as a Second Language (ESL)	EASL 068-089	$1,500.00 per level	7 weeks
  English for Academic Purposes (EAP)	ENGL 098	$3,750.00	14 weeks
  	ENGL 099	$2,500.00
  Academic Upgrading (excluding ESL/EAP)	e.g., MATH 099	3 credit undergraduate tuition fee
  University Preparation program	UPRE 099	$3,300.00

• Supplemental Student Fees
  1. The following fees are in Canadian Dollars (CAD)
  2. The following fees are mandatory for all registered students
  3. The following fees are refundable if the student drop the course(s) prior to the first day of term
  4. All fees are subject to change without notice
     

     Item	Fee Amount	Frequency
     Student Association (ACSA) and Activity Fee	$20.00	Per term
     Lab Fee (per 4 credit lab-science course)	$30.00	Per term, if applicable
     Student Refugee Program (SRP) Fee	$8.00	Per term

  Student Association & Activities Fee

  The Student Association & Activities fee is applied to all registered students on a per-term basis. This fund provides an operational budget for the Alexander College Student Association (ACSA), and funds in-person and online student events, activities, and initiatives offered for students by students.

  For safety reasons during the Covid-19 pandemic, all ACSA student events and activities are currently held virtually. ACSA offers a full schedule of online events and activities.

  For a schedule of events, visit: https://alexandercollege.ca/student-life/acsa-clubs-and-events/ and follow us on social media.

  Student Refugee Program (SRP) Fee

  Alexander College has partnered with World University Services Canada (WUSC), and committed to fully sponsoring one student refugee for an entire year. The College will sponsor a new student refugee each year.

  To assist in meeting the costs of the Student Refugee Program (SRP), a fee of $8 is levied for all registered students. 100% of the funds collected go directly toward the living expenses of the sponsored student(s).

  Laboratory (Lab) Fee

  The Laboratory fee is applied to all students registered for a lab-science course (e.g. Biology, Chemistry, Physics) and is charged on a per-course, per-term basis. This fund supports the operational costs of the science lab(s) and use of equipment and materials.

  Other Fees

  Item	Fee Per
  Application for Admission	$200.00
  English or Math Placement Test Rewrite	$50.00
  English or Math Placement Test No-Show Fee (applied after 2 no-shows)	$50.00
  Application for Transfer Credit (International coursework)	$50.00
  Application for Graduation (refundable if credential is not conferred) (from September 1, 2019) From Summer 2021 term, this fee is increasing to $60.00	$25.00 until and including Spring 2021 $60.00 from Summer 2021 onward

  Document fees

  Item	Fee Per
  Official Transcript	$10.00
  24-hour Rush Fee (for Official Transcript processing)	$15.00
  Local Mail to Local Address	$5.00
  Express Mail to Local Address	$30.00
  Express Mail to International Address	$50.00
  Duplicate or replacement Confirmation of Graduation Letter	$10.00
  Duplicate or replacement Degree Parchment	$25.00

  All of the above fees are non-refundable and non-transferable unless otherwise indicated

• Read About:  T2202A Tuition and Enrolment Certificate
  What is T2202A (Tuition and Enrolment Certificate)?

  This certificate is issued to a student who was enrolled during the calendar year in a qualifying educational program or a specified educational program at a post-secondary institution, such as a college or university, or at an institution certified by Employment and Social Development Canada (ESDC).
  Tuition fees paid in respect of the calendar year to any one institution have to be more than $100. Fees paid to an institution certified by ESDC or to a post-secondary educational institution in Canada for courses that are not at a post-secondary school level, have to be for courses taken to get or improve skills in an occupation, and the student has to be 16 years of age or older before the end of the year.

  Why is the amount on my T2202A different from the amount I paid?

  There are a few possible reasons:

  • Eligible tuition fees are based on the calendar year for which the fees are assessed, not the date on which the fees are paid.
  • Courses taken for purposes of academic upgrading to allow entry into a university or college program are not eligible, such as MATH099, EAP and UPRE courses.
  • Not all tuition and related fees are tax deductible.

  When are the T2202As available?

  T2202As for the current calendar year (January to December) is available on February 28 of the following year.

  Most recent three calendar years are available on myAC. Students can view and print forms as needed.

  For further information, please visit Canada Revenue Agency website.

  Who can I contact regarding T2202A inquires?

  For questions regarding tuition amounts, program duration or registration, please email T2202@alexandercollege.ca.
  Please include your full name and student ID number in all correspondence.

  Please be advised that the College does not provide any tax advice.

How to Pay – Bookstore

Refunds

• • General Rules (all students)
    1. Refunds are granted only for courses officially dropped prior to the published deadline, based on the date the courses are dropped.
    2. For courses which are dropped or swapped for a course of lesser value during the regular registration period, an administrative fee of $50 per course will be applied. The aforementioned administrative fees are applicable regardless of whether the funds are returned to the student or retained in the student account as tuition credit.
    3. Refund requests are processed within 4-6 weeks, after all required supporting documentation has been submitted.
    4. Refunds are issued in the name of the student, unless an alternate request is submitted by the student in writing. Refund cheques may be picked up at the Student Financial Services Office.
    5. All refunds which are requested by wire transfer are subject to an administrative fee of $100. Banks may charge additional transaction fees.
    6. Refunds for non-school fees deposited by mistake are subject to an administrative fee of $50 for refund by cheque or $100 by wire transfer.
    7. Students who have been issued Official school letters (Official Letter of Acceptance, Confirmation of Enrolment Letter, Continuing Studies Status Letter, etc.) are not eligible for a tuition refund, even if the original document is returned to the College. Deposited fees (i.e. tuition credit) can only be deferred up to the program end date or date of completion indicated on the official letter. After this date, any unused funds revert to the College.
    8. Fees transferred from another institution are non-refundable.
  • International Students- Overseas International Students (not yet arrived in Canada)

    International students who have been issued an Official Letter of Acceptance from Alexander College are not eligible for a refund, unless the student is unable to register due to refusal of an initial Study Permit from Citizenship and Immigration Canada. In the event that a new international student is refused an initial study permit, the prepayment amount is 100% refundable, less the application Fee of $200 and administrative fees of $300.

    The student is responsible for notifying the College of their study permit refusal, via the procedure outlined below, prior to the add/drop deadline in a given term. If written notice is received after this deadline, any refund given will be subject to the Course Drop/Withdrawal Policy.

    Procedure:
    The student must submit the following:

    • Refusal of Study Permit form
    • Refusal letter, issued by Citizenship and Immigration Canada. The date of the refusal letter must be subsequent to the issue date of the most recent Letter of Acceptance.
    • Bank Information Request form (if requesting a refund by wire transfer)
    • Letter of Authorization from the student (if the account is not in the name of the student)
  • International Students- Local International and Returning Students (Study Permit Extensions)

    Local international or returning students who have been issued an Official Letter of Acceptance or Confirmation of Enrolment letter from Alexander College are not eligible for a refund, unless the student is unable to continue their studies due to refusal of a study permit extension from Citizenship and Immigration Canada.

    In the event that a student is refused a study permit extension, and is not registered for courses, any remaining balance is 100% refundable, less the application fee of $200 and administrative fees of $300, if applicable.

    Procedure
    The student must submit the following:

    • Refusal of Study Permit form
    • Refusal letter, issued by Citizenship and Immigration Canada. The date of the refusal letter must be subsequent to the issue date of the most recent Letter of Acceptance or Confirmation of Enrolment Letter
    • Bank Information Request form (if requesting a refund by wire transfer)
    • Letter of Authorization from the student (if the account is not in the name of the student)

    In the event that a student is refused a study permit extension, and is registered for courses, the student is responsible for notifying the College, via the procedure outlined below, prior to the end of the Regular Registration period in a given term. If this notification is not received during the Regular Registration period, the refund amount is based on the Course Drop/Withdrawal policy.

    Procedure
    The student must submit the following:

    • Request to Drop a Course form
    • Refusal letter, issued by Citizenship and Immigration Canada. The date of the refusal letter must be subsequent to the issue date of the most recent Letter of Acceptance or Confirmation of Enrolment Letter
    • Bank Information Request form (if requesting a refund by wire transfer)
    • Letter of Authorization from the student (if the account is not in the name of the student)
  • Course Drop/Withdrawal

    All tuition refunds require written notice of withdrawal (Request to Drop a Course form), which must be received by the College before the published deadlines, as follows:

    Before the First Day of Term

    • 100% refund up to the last day of the Regular Registration period.
    • 75% refund during the Late Registration period, up to the semester start date (from the Monday, 2 calendar weeks before the semester start date until the business day before the semester start date).

    After the First Day of Term

    • 50% prior to 4pm on the first Wednesday of the first week of the semester.
    • 30% after 4pm on the first Wednesday of the first week and prior to the end of the first week of the semester.
    • No refund is issued for courses withdrawn after 4:00pm at the end of week 1.

    Winter 2022 Term only

    Before the First Day of Term

    • 100% refund up to the last day of the Regular Registration period.
    • 75% refund during the Late Registration period, up to the semester start date (from the Monday, 2 calendar weeks before the semester start date until the business day before the semester start date).

    After the First Day of Term

    • 50% prior to 4pm on the first Friday of the first week of the semester.
    • 30% after 4pm on the first Friday of the first week and prior to the end of the second week of the semester.
    • No refund is issued for courses withdrawn after 4:00pm at the end of Week 2
  • Course Drop/Withdrawal (ESL Program Only)

    Students in the ESL program are required to commit to either one or two sessions at the time of application.

    All tuition refunds require formal notice of course withdrawal (course withdrawal via MyAC student portal), which must be received by the College before the published deadlines, as follows:

    Before the First Day of Term

    • 100% refund up to the session start date, less the application Fee of $200 and administrative fees of $300.

    After the First Day of Term

    • Students committed to one session only – no refund is issued for session 1 course(s) dropped after the session 1 start date.
    • Students committed to two sessions –
      • 50% refund for session 2 course(s) dropped prior to the end of the first week of the term (add/drop deadline), less the application Fee of $200 and administrative fees of $300.
      • No refund is issued for session 2 course(s) dropped after the end of the first week of term (add/drop deadline).

    Winter 2022 Term only

    Before the First Day of Term

    • 100% refund up to the session start date, less the application Fee of $200 and administrative fees of $300.

    After the First Day of Term

    • Students committed to one session only – no refund is issued for session 1 course(s) dropped after the session 1 start date.
    • Students committed to two sessions –
      • 50% refund for session 2 course(s) dropped prior to the end of the second week of the term (add/drop deadline), less the application Fee of $200 and administrative fees of $300.
      • No refund is issued for session 2 course(s) dropped after the end of the second week of term (add/drop deadline).
  • Medical/Compassionate Withdrawal

    Students who withdraw from courses are not normally eligible for a tuition refund. In the event that the withdrawal from courses is due to exceptional medical or compassionate circumstances, students may submit an appeal of the refund policy. A Refund Appeal form must be submitted to the Student Financial Services Office, along with supporting documentation.

    Please note:

    • Financial hardship does not qualify as a suitable rationale for an appeal of the refund policy.
    • Students who have been issued official letters are ineligible for a refund.
    • Submission of a Refund Appeal does not guarantee that a tuition fee refund will be granted. If the refund appeal is not approved, the decision is final.
  • Required to Discontinue

    In the event that a student is required to discontinue studies due to expulsion, 50% of any remaining credit balance is refunded to the student or other individual (with written consent from the student).

    Exception: The student is not eligible for a refund of any amount if the remaining credit balance is left over from a total amount deposited for an official Letter of Acceptance (LOA) or Confirmation of Enrolment issued to the student.

  • Unclaimed Funds
    Students who discontinue studies are expected to claim refundable funds within 24 months of discontinuation. Funds that are unclaimed by the end of 24 months will revert to the College.