General Payment and Registration
1. All students must register during the designated registration period, and pay all applicable fees prior to the published deadlines.
2. A non-refundable application fee of $150.00 must be submitted with each Application for Admission.
3. A Financial Hold is applied to student accounts in arrears (due to unpaid tuition fees, student association fees, Library fines, returned personal cheques, or any other recognized overdue payments).
4. Students swapping a paid course to one of lesser value may choose to keep the difference as a non-refundable tuition credit, or to have the difference refunded subject the College’s refund policy.
5. Students with unpaid tuition balances are contacted by phone, email, and letter mail and must submit payment in full within 10 business days from the date of the notice. Failure to submit payment in full may result in the student being dropped from the course(s) without further notice.
6. A Non-Sufficient Funds (NSF) charge of $50.00 is applied to dishonoured cheques or credit card transactions.
7. A Cheque Hold is applied to the student account when the fee payment has been made by a personal cheque. During this period of 10 business days, students are permitted to continue registration activity, however they cannot order Official documents until the holding period has passed.
8. A non-refundable 3% surcharge is applied to all tuition and termly fee payments
9. A non-refundable late registration fee of $50 per course is charged for courses registered during the Late Registration Period.
10. All fees paid are non-transferrable.
11. All fees are subject to change.
Registration Periods
- Regular Registration: (from the opening of registration until three Fridays before the start of classes)
- Tuition fee payment is due in full within 5 business days of course registration. If the tuition fee payment is not received by the end of the 5th business day the course(s) are dropped automatically. When there are less than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week.
- Late Registration: (approximately 2 calendar weeks before the semester start date until the add/drop/change deadline in a given semester).
- A non-refundable late registration fee of $50 per course is charged.
- Tuition fee payment is due in full within 1 business day of course registration. On the last day of Late Registration, payment is due before 4pm on that date. Courses not paid by the end of the business day on the add/drop/change deadline are dropped.
Waiting Lists
Regular Registration Period
If a course seat becomes available, an option to ‘accept’ or ‘decline’ the available course seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time.
Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.
- If the student accepts the course seat, the course tuition fee must be paid within 5 business days. When there are fewer than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week.
- If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.
Late Registration Period
If a course seat becomes available, the option to ‘accept’ or ‘decline’ the available seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time.
Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.
- If the student accepts the course seat, the course tuition fee must be paid within 1 business day. On the last day of Late Registration, payment is due before 4pm on that date.
- If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.
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Tuition and Fees
In effect from September 2016
- The following fees are in Canadian Dollars (CAD)
- The following fees apply to Canadian citizens, Permanent Residents, and Convention Refugees
- All fees are subject to change without notice
| Program | Tuition | Program Duration | |
| University TransferAssociate of Arts Degree (including Business, Economics, and Psychology concentrations)Associate of Science Degree | $285.00 per credit | Regular term – 14 weeks | |
| English for Academic Purposes (EAP) Program | English 094, 20 hours per week | $3,060.00 | Regular term – 14 weeks |
| English 095, 20 hours per week | $3,060.00 | ||
| English 096, 20 hours per week | $3,060.00 | ||
| English 097, 20 hours per week | $3,060.00 | ||
| English 098, 15 hours per week | $2,295.00 | ||
| English 099, 10 hours per week | $1,530.00 | ||
- The following fees are in Canadian Dollars (CAD)
- The following fees apply to international students
- All fees are subject to change without notice
| Program | Tuition | Program Duration | |
| University TransferAssociate of Arts Degree (including Business, Economics, and Psychology concentrations)Associate of Science Degree | $500.00 per credit | Regular term – 14 weeks | |
| English for Academic Purposes (EAP) Program | English 094, 20 hours per week | $4,680.00 | Regular term – 14 weeks |
| English 095, 20 hours per week | $4,680.00 | ||
| English 096, 20 hours per week | $4,680.00 | ||
| English 097, 20 hours per week | $4,680.00 | ||
| English 098, 15 hours per week | $3,510.00 | ||
| English 099, 10 hours per week | $2,340.00 | ||
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- The following fees are in Canadian Dollars (CAD)
- All fees are subject to change without notice
- Refundable if the student drops the course(s) prior to the first day of term
| Item | Fee Amount | Frequency |
| Student Association (ACSA) and Activity Fee | $20.00 | Per term |
| Lab Fee (per 4 credit lab-science course) | $30.00 | Per term, if applicable |
| Student Refugee Program (SRP) Fee
From Spring 2017 onward. Learn more: http://alexandercollege.ca/announcement-new-fee-support-student-refugee-program/ |
$5.00 | Per term |
The T2202A tax receipt will be provided for all qualified students. This information includes the student’s assessed tuition and monthly education credit for the tax year. All fees that qualify for tuition tax credit will be included on the receipt. For more information on income tax, visit the Canada Customs and Revenue Website and search for the “Students and Income Tax” page.
For current tax years, tax receipts are free and available from the first week of March to be printed from the Billing section of the student’s AC Online account.
Visit the Bookstore
- Burnaby campus, room 106
- Tel: (604) 435-5815
- Vancouver campus, room 201
- Tel: (604) 681-5815
Refunds
General Rules (all students)
1. Refunds are granted only for courses officially dropped prior to the published deadline, based on the date the courses are dropped.
2. For students qualifying for a 100% refund within the Regular Registration period, an administrative fee of $50 per course will be applied, to a maximum of $100.
3. Refund requests are processed within 4-6 weeks, after all required supporting documentation has been submitted.
4. Refunds are issued in the name of the student, unless an alternate request is submitted by the student in writing. Refund cheques may be picked up at the Bookstore.
5. All refunds which are requested by wire transfer or direct deposit are subject to an administrative fee of $100. Banks may charge additional transaction fees.
6. Refunds for non-school fees deposited by mistake are subject to an administrative fee of $50 for refund by cheque or $100 by electronic funds transfer/direct deposit.
7. Students who have been issued Official school letters (Official Letter of Acceptance, Confirmation of Enrolment Letter, Continuing Studies Status Letter, etc.) are not eligible for a tuition refund, even if the original document is returned to the College. Deposited fees (i.e. tuition credit) can only be deferred up to the program end date or date of completion indicated on the official letter. After this date, any unused funds revert to the College.
8. Fees transferred from another institution are non-refundable.
International students who have been issued an Official Letter of Acceptance from Alexander College are not eligible for a refund, unless the student is unable to register due to refusal of an initial Study Permit from Citizenship and Immigration Canada. In the event that a new international student is refused an initial study permit, the prepayment amount is 100% refundable, less the application Fee of $150 and administrative fees of $100.
The student is responsible for notifying the College of their study permit refusal, via the procedure outlined below, prior to the add/drop deadline in a given term. If written notice is received after this deadline, any refund given will be subject to the Course Drop/Withdrawal Policy.
Procedure:
The student must submit the following:
- Refusal of Study Permit form
- Refusal letter, issued by Citizenship and Immigration Canada. The date of the refusal letter must be subsequent to the issue date of the most recent Letter of Acceptance.
- Bank Information Request form (if requesting a refund by wire transfer)
- Letter of Authorization from the student (if the account is not in the name of the student)
Local international or returning students who have been issued an Official Letter of Acceptance or Confirmation of Enrolment letter from Alexander College are not eligible for a refund, unless the student is unable to continue their studies due to refusal of a study permit extension from Citizenship and Immigration Canada. In the event that a student is refused a study permit extension, and is not registered for courses, any remaining balance is 100% refundable, less the application Fee of $150 and administration fees of $100, if applicable.
If the student has not registered for course, the student is responsible for notifying the College of their study permit refusal, via the procedure outlined below, prior to the add/drop deadline in a given term. If written notice is received after this deadline, any refund given will be subject to the Course Drop/Withdrawal policy.
Procedure
The student must submit the following:
- Refusal of Study Permit form
- Refusal letter, issued by Citizenship and Immigration Canada. The date of the refusal letter must be subsequent to the issue date of the most recent Letter of Acceptance or Confirmation of Enrolment Letter
- Bank Information Request form (if requesting a refund by wire transfer)
- Letter of Authorization from the student (if the account is not in the name of the student)
If the student has registered for courses, the student is responsible for notifying the College, via the procedure outlined below, prior to the end of the Regular Registration period in a given term. If this notification is not received during the Regular Registration period, the refund amount is based on the Course Drop/Withdrawal policy.
Procedure
The student must submit the following:
- Request to Drop a Course form
- Refusal letter, issued by Citizenship and Immigration Canada. The date of the refusal letter must be subsequent to the issue date of the most recent Letter of Acceptance or Confirmation of Enrolment Letter
- Bank Information Request form (if requesting a refund by wire transfer)
- Letter of Authorization from the student (if the account is not in the name of the student)
All tuition refunds require written notice of withdrawal (Request to Drop a Course form), which must be received by the College before the published deadlines, as follows:
Winter and Fall semester
Before the First Day of Term
- 100% refund up to the last day of the Regular Registration period.
- 75% refund during the Late Registration period, up to the semester start date (from the Monday, 2 calendar weeks before the semester start date until the business day before the semester start date).
After the First Day of Term
- 50% during week 1 (from the semester start date until 4:00pm on the Friday of the first week of classes)
- 30% during week 2 (from the Monday of the second week of classes to 4:00pm on the Friday of the second week of classes)
- No refund is issued for courses withdrawn after 4:00pm at the end of week 2.
Spring and Summer semester
Before the First Day of Term
- 100% refund up to the last day of the Regular Registration period.
- 75% refund during the Late Registration period, up to the semester start date (from the Monday, 2 calendar weeks before the semester start date until the business day before the semester start date).
After the First Day of Term
- 50% prior to 4pm on the first Wednesday of the first week of the semester.
- 30% after 4pm on the first Wednesday of the first week and prior to the end of the first week of the semester.
- No refund is issued for courses withdrawn after 4:00pm at the end of week 1.
Students who withdraw from courses are not normally eligible for a tuition refund. In the event that the withdrawal from courses is due to exceptional medical or compassionate circumstances, students may submit an appeal of the refund policy. A Refund Appeal form must be submitted to the Bookstore, along with supporting documentation. Please note that submission of a Refund Appeal does not guarantee that a tuition fee refund will be granted. If the refund appeal is not approved, the decision is final.
In the event that a student is required to discontinue studies due to expulsion, 50% of any remaining credit balance is refunded to the student or other individual (with written consent from the student).
Exception: The student is not eligible for a refund of any amount if the remaining credit balance is left over from a total amount deposited for an official Letter of Acceptance (LOA) or Confirmation of Enrolment issued to the student.
Students who discontinue studies are expected to claim refundable funds within 24 months of discontinuation. Funds that are unclaimed by the end of 24 months will revert to the College.