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Registration and Records

Course Registration

We recommend that you register for courses as early as possible on your assigned course registration date, as some course sections can fill very quickly.

A detailed step-by-step course registration tutorial is available from the Tutorials page of the MyAC student portal.

Assigned Course Registration Dates

Once you have reviewed the course offerings on the term schedule page, you will need to note your assigned course registration date. All students are assigned a course registration date according to a variety of factors including, but not limited to, the student’s GPA and number of credits completed.

The registration opening dates, as well as your assigned registration date, will be posted on the Course Registration page of the student’s MyAC student portal. On or after the assigned course registration date, the course registration portal will activate automatically.

Students are able to register after their assigned course registration date onward, until the end of the course registration period.

Term Scheduling

Term schedules and assigned course registration dates are posted approximately 2-3 months prior to the start date of each intake term. After the term schedule has been published, you can access it here, Semester Schedule.

Assigned course registration dates are published to the ‘Course Registration’ page of the student’s MyAC account.

Related Policy and Procedure

Prerequisites

All courses at Alexander College have English level requirements/prerequisites. EAP English levels 098, and 099 have been applied as prerequisites for all academic courses. Other prerequisites may be met by either completing transferable courses at other BCCAT member institutions, which are entered into the student database at the time of admission, or by successfully completing a prerequisite course at the College.

Students are not permitted to take or retake courses once they have passed a course for which it is a prerequisite. For example, ECON 103 cannot be taken after completing ECON 210 because ECON 103 is a prerequisite for ECON 210.

If the student has not completed (e.g. failed or withdrawn) from a course, they are considered to have not completed it and may therefore go back and take or retake the prerequisite course. For example, a student who has failed MATH 104 may retake MATH 100.

Students who are eligible for ENGL 098 or ENGL 099 must take the EAP course concurrently (i.e. in the same term) with university-level courses, but are permitted to ‘skip’ taking the EAP course in any one term, per level.

Some courses (namely Physics) allow a course and one or more of its prerequisites to be taken concurrently. In the event of concurrent course registration, students should be aware that withdrawal or failing of the prerequisite course will result in a deferred grade in the primary course.

Students may request to register for a course and its prerequisite concurrently by completing a policy request form in the Office of the Registrar. Permission to take a course and its prerequisite concurrently may be granted only in exceptional circumstances and to a student with a strong record of academic success.

Students may request to register for a course and its prerequisite concurrently by completing a policy request form in the Office of the Registrar. Permission to take a course and its prerequisite concurrently may be granted only in exceptional circumstances and to a student with a strong record of academic success.
Introductory-level language courses (e.g., FREN 100, FREN 101) are intended for beginner language learners. Students are not permitted to enrol in beginner language courses if they have previously completed grade 11 or 12 study of the language (e.g., FREN 11, SPAN 12), studied in a high school language immersion program of the same language (e.g., French immersion), or are fluent or first-language speakers of the language.

Alexander College is committed to providing students with an opportunity to be successful in their academic studies. In order to provide students with an opportunity to select courses while completing an eligible prerequisite at another institution, the College allows for registration based on course(s)-in-progress.

Final transcripts must be submitted to the Office of the Registrar prior to the first day of classes. Final transcripts must clearly indicate the successfully completed course, meeting any specific grade requirements, as applicable.

If the final grade for the prerequisite course-in-progress is not provided to the Office of the Registrar prior to the first day of classes, the student is dropped from the course without further notice. Refund of tuition fees paid is subject to the College refund policy.

Course Registration

Audited courses are defined as those which are taken on a non-credit basis and for which no grade will be assigned. Students are generally expected to participate fully and to complete all coursework and exams. Fees for audit courses are the same as for credit courses.

Students who meet the course requirements may register to audit a course, or request to change their course status from credit to audit, after the first day of classes and until the course add/drop/change deadline. Students may request to audit a course by completing the Course Audit request form available online or from the Office of the Registrar, and must obtain the written approval of the Registrar. There is no limit to the number of courses which may be audited in one semester. Students may not change their course status from audit to credit at any time after registration and may not challenge a previously audited course.

As with credit courses, students who are auditing a course are required to maintain a rate of class attendance greater than 70%. An attendance rate less than 70% will result in withdrawal from the course, and a notation of ‘W’ on the student’s permanent record. Successful completion of the course will result in the notation of ‘AUD’ on the student’s permanent record.

Course seats for most courses are unreserved, however course seats are occasionally reserved for specific programs or categories of students. In addition, all course seats in ENGL 100 are reserved for full-time students of Alexander College, on a first-come-first-served basis.

A student who attempts a course at Alexander College may choose to attempt the course a second time. However, if a student wishes to attempt the same course a third or subsequent time, he or she must submit an appeal to the Registrar by completing an Admissions and Registration Request form. An attempt is considered to be any undertaking of a course for which a letter grade has been assigned, including a W for course withdrawal.

Students are not permitted to take or retake courses once they have passed a course for which it is a prerequisite. For example, ECON 103 cannot be taken after completing ECON 210 because ECON 103 is a prerequisite for ECON 210.

If the student has not completed (e.g., failed or withdrawn) from a course, they are considered to have not completed it and may therefore go back and take or retake the prerequisite course. For example, a student who has failed MATH 104 may retake MATH 100.

Students in good academic standing are permitted to register for a maximum of 6 courses in the Fall and Winter terms, 5 courses in the Spring term, and 3 courses in the Summer term. If a student wishes to register in additional courses in a given term, s/he may submit a request for a Course Overload to the Associate Registrar. Considerations for approval of such a request include the student’s past academic performance and attendance record.

Each course has been established with a maximum number of available course seats. The number of available course seats varies by course, and is determined by either established teacher/student ratios or by classroom size.

When registration for a course has reached its maximum, subsequent registration is assigned to a waiting list. The waiting list is ordered in priority sequence by the time and date of waiting list selection. The place, or priority number, of the student is listed in the Registration section of AC Online as a ratio of priority number/total list number, for example 2/8 ß Student is 2nd of 8 total students on the waiting list for the course.

Regular Registration Period

If a course seat becomes available, an option to ‘accept’ or ‘decline’ the available course seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time.

Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

  • If the student accepts the course seat, the course tuition fee must be paid within 5 business days. When there are fewer than 5 business days remaining in the regular registration period, payment must be received by 4:00pm on the first business day of the following week.
  • If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped. If a course seat becomes available, the option to ‘accept’ or ‘decline’ the available seat appears beside the course name in the Semester Registration section of AC Online. It is the responsibility of the student to check their status in AC Online regularly, as course seats can become available at any time. Once a course seat becomes available, the option to accept or decline remains active for a period of 24 hours.

Late Registration Period

  • If the student accepts the course seat, the course tuition fee must be paid within 1 business day. On the last day of Late Registration, payment is due before 4pm on that date.
  • If the student does not accept the course seat within 24 hours, or accepts the course seat but does not pay the tuition fee prior to the payment deadline, the course is dropped.
  • Waiting lists for all courses are cleared and closed at 4:00PM on the Wednesday before classes begin. Thereafter, any available seats may be obtained on a first-come-first-served basis, up to the add/drop deadline.
The opening of registration for each term is staggered, normally over a 4-day period. Registration dates are assigned to students based on a number of factors, including but not limited to GPA and number of credits earned.
Day 1, 8:00am Continuing Students, includes:
  • Domestic & International CGPA 3.20 – 4.33
  • Domestic & International > 42 credits (including TC, regardless of CGPA)
  • Domestic & International > 36 credits and CGPA > 2.00
New students, includes:
  • International (overseas)
  • Domestic & International Canadian university transfer CGPA 3.20-4.33
Day 2, 8:00am Continuing Students, includes:
  • Domestic & International CGPA 2.00 – 3.19
  • Domestic & International Currently enrolled in lower ESL/EAP students (these students have no CGPA)
  • Domestic & International Currently enrolled in UPRE 099
New students:
  • Domestic & International Canadian university transfer CGPA 2.00 – 3.19
  • Domestic, high school
  • International (local), high school
Day 3, 8:00am Continuing Students, includes:
  • Domestic & International CGPA 1.00 – 1.99
New students:
  • Domestic & International Canadian university transfer CGPA 1.00-1.99
Day 4, 8:00am Continuing Students, includes:
  • Domestic & International CGPA 0.00 – 0.99
New students:
  • Domestic & International Canadian university transfer CGPA 0.00-1.00
Classifications: Domestic
  • A domestic student is a citizen or permanent resident of Canada, or holds protected person status (e.g., convention refugee).
International
  • Local International – an international student who applies for admission from inside of Canada, already has a study permit, has already studied in Canada.
  • Overseas International – an international student who applies for admission while outside of Canada, needs to obtain a study permit, no previous studies in Canada
Study Status

Full-time status requires one of the following:

Fall, Winter, or Spring term:

  • 3 or more university transfer level courses; or
  • UPRE 099; or
  • ENGL 098 plus one university transfer level course; or
  • ENGL 099 plus one university transfer level course. Note: At both the ENGL 098 and ENGL 099 levels, students are encouraged to apply their language skills practically in an academic course. Although there is a difference in the number of course hours (ENGL 098 is 15 hours per week, while ENGL 099 is 10 hours per week), both course combinations sufficiently provide the baseline of required hours for what is considered full-time.

Summer Intensive term:

  • 2 or more university transfer level courses
*UPRE and EAP are not offered during Summer Intensive due to the shortened term length.

Alexander College acknowledges that the land on which we usually gather is the traditional, ancestral and unceded territory of the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. We are grateful to have the opportunity to work in this territory.

Alexander College acknowledges that the land on which we usually gather is the traditional, ancestral and unceded territory of the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. We are grateful to have the opportunity to work in this territory.