Registration and Admissions Officer (Admissions and Placement Testing Officer)

Position Overview

The Registration and Admissions Officer (Admissions and Placement Testing Officer) is a member of the Registrar’s Office team who is responsible for performing vital administrative functions within the Admissions unit, including, but not limited to: evaluating Applications for Admission, issuing acceptance letters, placement testing services, as well as student financial aid.

The Admissions and Placement Testing Officer is also responsible for the day-to-day administration and marking of Placement Tests in various subjects (e.g., English, Mathematics), delivered both on campus and online.

Reporting Relationship

Reports to the Registrar

Employment Type

Full-time (37.5 hours), permanent

Salary Range

$46,000 – $50,000.00 per year

Work Week

The Employee will work during regular business hours, Monday to Friday for 37.5 hours per week (not including a 30-minute unpaid meal break per day)   

Location

The Burnaby and Vancouver Campus. Flexibility to travel between and work at both campuses will be required.

Why Join Us

• Group extended health, dental, and life benefits
• GRSP matching contributions
• Paid vacation time
• Professional Development encouragement and reimbursement
• Employee Assistance Program
• Employee engagement events and activities
• Facilities: Brand new campus and office space that emphasizes a culture of environmentally friendly practices. Secure bike lockers and shower
• Supportive, friendly, and encouraging team of people

Education & Experience Requirements

• Bachelor’s degree in English or linguistics (other majors may be considered based on other certifications and experience)
• Minimum of one-year related work experience in an administrative role. Work experience within an educational setting is considered an asset.
• TESL, TEFL, or TESOL certification is preferred
• Prior work experience teaching English, proctoring exams, and/or marking exams is preferred

Qualifications

• Excellent interpersonal communication skills and the ability to communicate effectively in a multicultural environment
• Native or bilingual proficiency in English (the ability to produce professional written work for external communications and publications is required)
• Highly organized, detail-oriented and accurate
• Superior problem-solving capabilities
• Strong public speaking and presentation skills, including the ability to confidently deliver presentations and workshops, in both face-to-face and virtual settings
• Highly efficient, able to multitask, and effectively handle multiple deadlines and projects
• Highly adaptable to working independently and as part of a team
• Proficient in the use of MS Office (e.g., Outlook, Word) Superior proofreading and error checking capability
• Ability to record, listen to, and mark spoken test components using a voice recording device and grading rubric
• Intermediate proficiency with MS Office (Word, Excel, Outlook)

Duties and Responsibilities

Placement Testing

• Administer an online Placement Test booking system, assist students to book, change or cancel appointments
• Coordinate with English Department, EAP Department, and Math & Science Department regarding the regular retirement and replacement of test versions
• Invigilate/proctor placement test sessions, delivered in-person and online (separately), with careful attention and assertiveness
• Use rubrics to perform marking of test submissions, including written work, multiple choice, and speaking
• Participate in rubric review, marking calibration, and training exercises with the EAP and English Departments to ensure accurate placement
• Track and produce data for reports as requested

Admissions and Student Financial Aid

• Assess new student Application for Admission to determine admissibility and course/program eligibility based on established guidelines and policy
• Perform verification of credentials and scrutinize documentation for evidence of alteration
• Perform data entry with a high degree of accuracy and attention to detail using a database system
• Assist students to complete and submit forms
• Perform research into international educational systems and standards, as needed
• Provide general information on student financial aid eligibility, application procedure, repayment obligations, etc., to prospective borrowers
• Assist students to apply for financial assistance through StudentAid BC or other provincial loan program
• Complete funding eligibility and/or funding disbursement forms
• Maintain student financial aid records and communications with borrowers

Other

• Carry out professional activities in an honest, professional and ethical manner
• Foster a climate of trust and fairness in all dealings with students and colleagues within and outside the institution
• Assist other units in the Office of the Registrar during busy times (e.g., responding to emails, phone calls, paperwork, etc.)
• Provide assistance on projects or other tasks to the Registrar or other senior administrator as requested

How to Apply

If you are interested in the above position and you would like to apply, please e-mail your cover letter and resume with the e-mail title being “[Your full-name]_Admissions and Placement Testing Officer 2024” to hiring@alexandercollege.ca. Please note that applications without a cover letter will not be accepted. In your cover letter, be sure to tell us what you would bring to the team and why you’d be perfect for this role. Only shortlisted applicants will be contacted.

No phone calls please.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Thank you!