Accommodation for Disability

Deadline to submit: Students are encouraged to apply within the first three weeks of a new term. However, students can apply for accommodation at any time during the term. Please note that accommodations will only apply to future coursework and assessments, they are not applied retroactively.

Processing time: 7 calendar days.

*Please submit your completed form and supporting evidence to The Office of Student Rights and Responsibilities by email: srr@alexandercollege.ca

Accommodation Form [PDF]

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At Alexander College, we are committed to supporting students who face barriers or have a disability, whether medical, physical, or cognitive, that may affect their academic success. The Office of Student Rights and Responsibilities work with students, faculty, and staff to implement accommodations that help students engage fully in their courses while upholding academic standards. All student information is kept confidential, and we ensure you are connected with the resources and supports needed to succeed in your studies.

Eligibility

Students may apply for accommodations if they have a documented barrier that affects their learning or participation in their courses. This may include:

• Physical or mobility impairments
• Mental health or psychological concerns
• Cognitive, learning, or attention-related conditions
• Pregnancy

Please note, accommodations are not intended to reduce academic expectations but to provide equitable access. Students are expected to remain actively engaged in their studies and attend classes as much as their circumstances allow.

How to apply

• Complete the Accommodation Form.
• Gather supporting medical documentation (see requirements below).
• Submit the form and documentation to The Office of Student Rights and Responsibilities at srr@alexandercollege.ca

Documentation Requirements:

Documentation must:

• Be provided by a licensed professional (e.g., physician, physiatrist, social worker, occupational therapist).
• Clearly describe the functional limitations affecting academic performance (e.g., focus, mobility, exam-writing ability).
• Include recommendations for how the College can best support your needs (e.g., private space to write exams, reduced attendance requirements (minimum of 50%), extensions for assignments, extra writing time for exams, etc.)

Examples of acceptable documentation:

• Medical report or specialist letter outlining your diagnosis
• Psychological or psychoeducational assessment
• Confirmation of pregnancy and/or birth certificate for the child. If your due date falls in the middle of the term, we encourage you to apply for authorized leave (refer to Authorized Leave from Studies).

Please note, the documentation must describe the symptoms and levels of impairment you presently experience, if this information is needed to curate your accommodation plan.

Examples of Accommodations offered by Alexander College include but are in no way limited to:

• Providing a note taker in class; (this can be provided to students only if they have a physical disability where they are unable to write their own notes)
• Allowing for extra time on exams, tests and quizzes;
• Offering 1:1 tutoring services;
• Ensuring exemption from formal attendance requirements / tardiness;
• Providing a separate, isolated location for the purpose of examination.
• Supplying adaptive furniture or equipment (e.g., specialized desks, seating supports).

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