Attendance

Deadline to submit: 7 calendar days before the last day of classes (refer to semester schedule)

Processing time: 30 calendar days since the acknowledgment of receipt of the appeal.

*Please submit your completed form and supporting evidence to The Office of Student Rights and Responsibilities by email: srr@alexandercollege.ca

Attendance Policy Request Form [PDF]

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In Alexander College classes, the instructor sets an attendance standard that is required in classrooms with various consequences (such as deduction of participation grade or not being allowed to write your final exam) as decided upon by the instructor, and attendance management is enforced by The Office of Student Rights and Responsibilities.

Notwithstanding any Accommodation provided by the school in the first three weeks of the term, this policy applies to all University Transfer courses. Attendance for EAP classes, however, is set at a firm 75%, and in UPRE 80% attendance is required. If you don’t meet this attendance requirement in English or EAP, you cannot write your final exam.

These levels of attendance are mandatory, and no exceptions will be made (including for doctor’s notes) without an accompanying appeal, which is also coordinated through The Office of Student Rights and Responsibilities. These appeals, as with others, will be provided to The Office of Student Rights and Responsibilities with a determination to be made under the advisement of different departments throughout the college.

To process your attendance appeal applications, students are encouraged to follow the steps outlined below:

1. File an “Attendance Policy Request Form”,
2. Attach supporting evidence,
3. Submit the application to The Office of Student Rights and Responsibilities via email: srr@alexandercollege.ca

During absence, it is student’s responsibility to keep up with reading and to submit assignments on time.

With the appropriate notification, students may be permitted up to 14 consecutive days of absence from class.

Attendance request is likely to be approved for the following circumstances:

• Wedding (for yourself or an immediate* family member, proof of relation required);
• Sudden change in the student’s health that requires hospitalization (not for chronic condition(s));

Other circumstances will be considered on a case-by-case basis.

For situations that involve visiting relatives who are terminally ill or under palliative care or to attend funerals, refer to “Bereavement.”

Examples of circumstances which will not be approved for Attendance Request:

• Vacation.
• Ongoing psychological illness (depression, insomnia, etc.) – refer to Accommodations.
• Minor illness – headache, high blood pressure, nausea.

All non-health related and known in advance events must be scheduled in a way that do not interfere with the course delivery. It is a student’s responsibility to be present for exams/quizzes and to stay on track with readings and assignments during absence.

*Examples of Immediate Family Members are Defined as:

A student’s spouse (including common-law), child, parent, guardian, sibling, grandparent, or in-law.